Latest Creative Support Jobs

Fantastic opportunity for an ACA / ACCA qualified Finance Associate / Director to be part of highly successful, Global Architecture firm.

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The position of Finance Director, based in Central London, will be responsible for both the company's London and Dublin studios. 

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This role covers full financial responsibility for London and Dublin, leading and managing the local finance team.

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Your main responsibilities will include providing financial insights, forecasts and recommendations, to support the strategic decision making process.  You will also be involved in overseeing the preparation and analysis of the monthly financial reporting pack to the US parent, including analytics, banking cash management and preparation of cash flow forecasts.

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You need to have experience in financial planning including annual budgeting, monthly forecasting and analysis, as well as overseeing and managing all payroll functions.

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Skills required:

• ACA / ACCA or CIMA qualified
• Minimum 10 years professional accounting experience.  Prefer candidates from a design firm or architectural practice or auditors / accountants.
• Experience working for global firm with US parent preferred and experience of working internationally, in particular Middle East
• Excellent knowledge of Excel
• Knowledge of Deltek Vision or other resource planning tool advantages
• Strong technical accounting skills
• Strong communicator      

We are currently collaborating with an exceptional client, renowned for their numerous awards and prestigious spot on the Architecture Journal Top 100 list. They have asked us to find a skilled Contract Administrator for their Colchester studio.

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As a pivotal role within the organisation, the opportunity for Contract Administrator involves minimising risks associated with working with Sub Consultants, ultimately contributing to the maximisation of the company's profitability. The successful Contracts Administrator will play a crucial role in administering and managing Sub Consultant Agreements, aligning with company procedures and policies. Responsibilities include tracking progress, engaging in negotiations, and raising Sub Consultant purchase orders.

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Role & Responsibilities

• Administering and managing Sub Consultant Agreements both directly and through supervision of appropriate internal and external resources.
• Facilitating the negotiation of contract terms with both Operational Partner and/or External Legal Consultant and Sub Consultants
• Reviewing existing contracts and updating them
• Monitoring contractual performance using spreadsheets
• Quality Control
• Produce and issue Purchase Orders to sub consultants
• Attend weekly catch up meetings with Purchase Ledger Controller and Senior Finance Project Support

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This role has the potential to extend to management of Client agreements in future.

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Skills & Qualifications Required

• Experience of construction agreements (RIBA, NEC, CIC etc) – DESIRABLE, If not, then proven experience of legal agreements
• Proficient in Microsoft Office 365
• Solid organisational skills with a flexible approach and the ability to prioritise.
• Strong interpersonal and communication skills
• Strong teamwork skills with the ability to work independently
• Ability to meet deadlines and work under pressure
• Commercial awareness
• Professional demeanor
• Strong attention to detail and accuracy
  

Embark on an exciting career journey with our client, a distinguished company at the forefront of architectural excellence. Comprised of a highly experienced and knowledgeable group of specialists in the Architecture sector, our client boasts a diverse team ranging from housing providers, academics, researchers, to architects, and designers. With a shared belief that good design has the transformative power to elevate practical and mundane structures into places of delight and enduring quality, our client is dedicated to creating better places to live and work.

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We are currently seeking a talented individual to join their team as a Studio Manager, a part-time role based in the North London office. This unique opportunity involves working five hours per day for five days per week, contributing to the smooth and effective management of the Practice, including both the London and Manchester studios. As the Studio Manager, you will collaborate closely with the Directors and senior management team, playing a pivotal role in ensuring the continued success and efficiency of this dynamic architectural firm.

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In this wide-ranging role, you will be a key player in fostering collaboration and operational excellence across multiple studios. Your responsibilities will include coordinating with senior management to implement strategic initiatives, overseeing daily studio operations, and managing various administrative tasks critical to the success of the Practice. This role not only offers a chance to work in a stimulating and creative environment but also provides a unique opportunity to contribute to the growth and success of a leading architectural firm. If you are a motivated and organized professional with a passion for architecture and effective studio management, we invite you to apply and become an integral part of our client's commitment to creating exceptional spaces that enhance the quality of living and working environments.

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Skills Required

• Strong communication skills  
• Experience of managing a small team
• Experience of overseeing facility responsibilities    
• Experience of H&S in the workplace
• Good knowledge of Microsoft Office  
• Knowledge of InDesign
• Interest in and knowledge of the architecture sector and culture

My client is looking to hire a Senior Administrator at their Canterbury studio.  As the Senior Administrator, your role is to provide the key link between the Canterbury Technical Team and Leadership Team along with ensuring the studio works effectively and efficiently. The Senior Administrator role has a wide remit from knowing what’s going on with projects, including timelines, resourcing requirements, utilisation, targets, and margins along with excellent all-round understanding of facilities management and processes.

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The successful candidate needs to be diligent with a hands-on approach along with the ability to be adaptable and collaborative with excellent multi-tasking.

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This fantastic company, comprising of 280 people, is an award-winning employee-owned architectural and heritage consultancy practice with a commitment to quality, innovation, and diversity.

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Senior Administrator Role & Responsibilities:

• Facilities management of the office ensuring all Health & Safety and ISO standards are achieved and maintained.
• Support Lead Persons with fee and resource management ensuring project margins/profitability is met, using our internal project management software (Rapport).
• Support Leadership Team with monitoring employee utilisation, workload and studio financial stability.
• Booking meeting rooms, hosting guests, end to end meeting coordination.
• Front office duties, including meeting and greeting visitors and answering calls.
• Ensuring adequate stock of stationery, kitchen, and office supplies; managing confidential waste
• Arranging and managing local staff events, celebrations and employee recognition.
• Act as the ‘go to' person’ for all employee office needs.
• Providing new employees with induction and Health & Safety information‍

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Skills & Qualifications Required

• Previous experience in an Office Management role – ideally within Architecture, Design and or Construction sectors
• Proven problem-solving skills
• Professional demeanor
• Strong communication & attention to detail
• Exceptional organisational skills.
• Have a flexible approach and be able to prioritise
• Experience of working in a pressured environment with frequent interruptions.
• Enthusiasm for developing skills and knowledge
• Ability to work in a team locally, regionally and within the wider business
• Proficient in Office 365‍
  
  

Ignis Partners is happy to be working with one of the world's leading architecture and design firms. My client is looking to appoint an experienced BID Manager with a strategic outlook and flair for creativity, to join the London Studio’s Marketing team.  

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As BID Manager, your role is to become the creator of winning proposals, creating compelling messaging with beautiful graphics to create narratives that resonate with prospective clients.

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Ideal candidate will have 5 plus years of experience as a BID Manager and  come from a Architecture, Interior Design, Engineering or Construction background.

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Role Responsibilities:

• Create winning proposals with inspiring visuals
• Provide leadership to junior team members producing result orientated team
• Produce and implement BID Strategies that facilitate success
• Grow resourceful BID library and manage templates
• Have excellent communication skills both written, visual and verbal
• Carry out market research for opportunities and trends

Software knowledge and skills required:

• Adobe Creative Suite
• Microsoft Office in particular PowerPoint.

In return you will receive:

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A chance to leave your mark on some of the most exciting projects in the design world, professional support for your growth, great list of benefits and salary opportunities.

We are very happy to be working with an award winning architecture firm in London, renowned for their strong commitment to quality and innovative design.  

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The practice has over 250 employees and offices both in the UK and Internationally.  

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As the Office Manager and PA to the Lead Partner, you will be responsible for:

• Diary management and PA support to Lead Partner
• Facilitate the office ensuring Health and Safety and ISO standards are achieved and maintained
• Managing bookings for meeting rooms, guests and end to end meeting coordination
• Front office duties, including meeting and greeting visitors and answering calls
• Stock check of stationary, kitchen and office supplies
• Be the “go to person” in the office
• Welcome new starters with induction and H&S information

To be successful in this role as Office Manager / PA – you will need the following:

• Previous PA / Diary Management experience
• Previous Office Management experience
• Experience from other Architecture or Creative environment
• Proficient in Office 365
• Professional demeanour and excellent communication skills
• Highly organised and enthusiastic about Architecture, Design and Creative sector

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This is a wonderful opportunity, offering an exciting and varied role within a highly successful business with an excellent reputation both nationally and globally.

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