A small and friendly Architecture Studio is looking for like minded Studio Administrator / PA.  They are offering a varied role and an opportunity to grow within the organisation as you become an integral part of the team.

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You will be the first point of contact for clients and guests creating a good impression and setting the tone for the studio.  Supporting the Architecture team on a daily basis, you will also helping prepare bids submissions and update and maintain company policies.

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Your role will be as broad as you can imagine, including - but not limited to:

• Looking after the day to day running of the London studio - team of 12 
• Acting as the first point of contact when visitors arrive including looking after Reception area 
• Limited PA duties to 2 Directors
• Ad hoc administration assistance to project leads 
• Being point of contact to contractors and suppliers 
• HR related tasks such as keeping track of holiday bookings, support the on-boarding of new staff into the studio, booking interviews and job advertising;
• Getting involved in the fun stuff such as coordinating events for the studio including client visits and lunches, staff events such as summer and Christmas parties;       
• Arranging meetings, greeting guests and booking and preparing meeting spaces
• Maintaining and updating company policies and guidance;
• Maintaining and updating project contacts, calendars, library and filing;
• Maintaining and updating tender portals;
• Managing the legal cover documents e.g. insurance, ICO;
• Assisting with bid submissions; and
• Assisting with printing and issuing of documents.

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This is a perfect opportunity for someone who is always looking at ways to improve current systems and processes.

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Competencies, skills and experience:

• Minimum 2-3 years within the same type of role from Architecture, Interiors or construction sectors (can suit a Part 1 or Part 2 Assistant wanting to take on more administrative position within Architecture)
• Must have some previous office administration and PA experience  
• Excellent attention to detail and time management skills;
• Fluency in MS Office (Excel, Word);
• Proficient in InDesign would be advantageous
• Outgoing, friendly personality and team player with a can do attitude