Latest Creative Support Jobs

Are you an enthusiastic, organized, and motivated individual with a passion for providing exceptional support? Our client, an award-winning Chartered Architectural and Interior Design practice, is currently seeking an experienced Personal Assistant / Executive Assistant to provide comprehensive assistance to the studios' three Partners.

With over 30 years of experience, the studio has grown to include more than 60 talented individuals who thrive on strong leadership, sound financial management, collaborative partnerships, and consistent performance. Additionally, they boast an excellent working environment, with genuine support in relation professional development as well as employee well-being.

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Duties and responsibilities include:

• diary management
• travel arrangements
• day-to-day arrangements for both parties, including meetings, restaurant reservations and personal appointments
• answering and filtering calls and emails, liaising with clients and suppliers, welcoming visitors and being the first point of contact for both
• preparing pitch documents and portfolios in InDesign
• assisting in responding to requests for proposals/information (PQQs/EOIs, tenders, proposals, presentations)
• supporting the partner and the head of business development in identifying and researching relevant business opportunities
• coordinating meetings with potential clients and assisting with following up and tracking
• assisting the wider hospitality and commercial team with occasional tasks
• organising team outings
• being an intrinsic part of the practice’s‘ admin team’, covering and helping when and as needed
• liaising with the PR consultant, at the direction of the head of business development, and assisting in administrative duties for the PR team
• liaising with the head of social media and the team and offer support as needed
• assisting in the development of the business’s brand, while liaising with the relevant key people
• supporting the company’s website designer in updating projects and materials
• assisting in the creation of marketing materials and documents where necessary

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The ideal candidate will possess:

• excellent organisational skills and the ability to coordinate multiple projects
• excellent verbal and written communication skills, well-spoken, courteous, and articulate
• collaborative ethos
• a passion for design, art, and the creative world
• command of Microsoft Office (Word, Excel) and Adobe InDesign
• the ability to act with discretion at all times
• intuition and the ability to free think and act with confidence
• flexibility and adaptability
• a positive and supportive attitude with a problem-solving mentality

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Working Hours are 9:30 am to 6 pm, with the possibility of working one day from home.

Are you a self-starter with a passion for human resources? This acclaimed, multi-disciplinary practice is seeking an HR Manager to join their dynamic and successful team.

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The practice is an industry leader, providing a cohesive suite of architecture, interior design, landscape architecture and visualisation services both in the UK and internationally. Much of their success has stemmed from their commitment to fostering a supportive and thriving work environment, as evidenced by multiple awards including AJ100 Employer of the Year as well as being consistently placed on The Sunday Times’ Best 100 Small Companies to Work For list.

Key Responsibilities:

• Advise and assist the Directors on HR best practices, policies, procedures, and employment legislation.
• Provide support and consultation on employee relations issues, managing them professionally and promptly alongside the Directors.
• Review and update HR policies, procedures,employee handbook, contracts, and intranet to align with evolving requirements.
• Oversee recruitment processes and ensure accurate updates to job descriptions and role matrices.
• Manage and distribute all HR correspondence effectively.
• Maintain comprehensive employee files, ensuring confidentiality and compliance.
• Supervise company inductions, work experience programs, and apprenticeship initiatives.
• Coordinate staff appraisals, staff circles, and associated outcomes.
• Oversee and coordinate training programs, including CPDs, technical, and management training.
• Support the BCorps Certification process and provide relevant people information for external surveys and client bids.
• Manage the sponsorship process for overseas workers.
• Lead Diversity and Inclusion and Well-being initiatives.

Qualifications, Experience, and Skills:

• Proven experience as an HR Manager at both strategic and operational levels.
• CIPD qualification is preferred.
• Excellent interpersonal skills with a talent for building and maintaining positive working relationships.
• Strong administrative abilities with impeccable organization and attention to detail.
• Adaptability and flexibility in a dynamic work environment.
• Proficient in Microsoft Office, HRIS, and Excel.
• Solid understanding of UK Employment Law.
• Up-to-date knowledge of diversity and inclusion and well-being best practices.

This is a great opportunity to join the Membership division of a globally recognised, member-based organisation based in Bracknell, Berkshire. The organisation plays a key role in the construction and sustainability sectors, offering a wide range of services to help companies improve the design, build and operation of buildings.

The Role

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You will play a key role in the retention and growth of the association’s members, which include UK and International consulting engineers, contractors, manufacturers and architects.

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‍Responsibilities

• Support the Membership Manager with membership recruitment and retention strategy to achieve the membership revenue targets.
• Conduct online research to find and assess potential new members.
• Simplify competitor analysis for targeted development activities.
• Call and follow up with leads to recruit new members successfully.
• Create customized recruitment proposals
• Attend and participate in trade shows/exhibitions to generate new business and gain industry insights
• Establish and maintain connections with members to encourage the use of membership services through different communication channels.
• Hold frequent meetings with members to find and cultivate cross-sales possibilities, such as sponsorship.
• Assist the Membership Manager with organizing digital events to engage members on a regular basis.
• Take part in the yearly renewals’ procedure, guaranteeing precise and effective collection
• Collect feedback and ideas from members to improve the membership package with new offerings.  

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Qualifications

• Consultative selling and business development skills (essential).
• Experienced in corporate membership environment (desirable).
• Knowledge of the built environment (desirable).
• Proven commercial acumen.
• Excellent communication skills, both written and spoken.
• Presentation skills.

Benefits

• Pension Scheme
• Life Assurance 4x Annual Salary
• 26 Annual Holidays + Bank Holidays
• Employee discount voucher benefit portal
• Company Sick Pay
• Compassionate Leave
• Ride to Work Scheme
• Bounty Scheme (referral program)
• Christmas Shutdown period
• Free car park
• Electrical Vehicle Charging
• Employee well-being: Employee Assistance Programme 24/7 ‍‍

The practice is based in North West London offering big open plan working space for 20 plus talented Architects and Designers.  The owner has won Architect of the Year 2022 and the practice has been short listed for many awards.

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The current Practice Manger is leaving to pursue other interests and the practice is now actively looking for experienced Practice Manager / Office Manager to take over from already existing procedures and take ownership of the day to day running of the studio.

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The role oversees the below key main areas:

• Running and managing day to day general office
• Administration including PA duties to the owner
• HR, including recruitment, on boarding and coordination of staff

Ideal candidate:

• Will have background and knowledge of the Creative Sector (Architecture, Interiors, Graphic Design, D&B)
• Minimum 5 years experience working as a Practice Manager / Studio Manager
• Have excellent organisational skills as sometimes it gets crazy
• Strong attention to detail and positive disposition    

This is a full time onsite position.

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Salary guide for this is between £40-55K

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An exciting opportunity has arisen for an Assistant Management Accountant to join an International Architecture Practice in Winchester. The company boasts a friendly and professional team of over 200 employees, with 40 talented team members based in the Winchester office. As a member of this team, you'll benefit from the office's close-knit and supportive culture, while also having the chance to collaborate closely with senior colleagues.

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What's more, this role offers exposure to the company's international network, giving you the opportunity to work and liaise with colleagues from offices across Europe and Latin America. This is an excellent chance to broaden your professional horizons and gain valuable experience in a dynamic and fast-paced environment.

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The Role

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You will be supporting the Financial Controller as well as working alongside the other members of the finance department. You will be responsible for a variety of tasks, including issuing monthly sales invoices and assisting in the production of timely and accurate management accounts for reporting to the board.

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In addition, the company offer generous hybrid working where you can work up to 3 days per week from home.

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Job Responsibilities

• Assisting in the production of accurate monthly management accounts for both UK companies, and the Irish company.
• Completion of key monthly balance sheet reconciliations across the three entities.
• Posting of journals including accruals, prepayments & deferred income.
• Assisting with the calculation and updating of group-wide staff grade rates and charge out rates.
• Assist in the annual forecast and budget setting process.
• Assisting with the external audit process, working with the Financial Controller to provide company auditors with the information required.
• Assist in the production of cost reports to non-finance budget holders and shareholders.
• Supplying cover to the rest of the finance department when necessary.
• Month-end meeting with Financial Controller & CFO.    

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Ideal candidate skills

• Working towards AAT / ACCA / CIMA
• Experience of assisting in the production of Management Accounts
• Good Microsoft Excel skills – Minimum pivot table and look ups
• Confident verbal and written communication skills
• Good team working skills and a positive, pro-active attitude
• Ability to plan, prioritise and organise own workload with established timescales      

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This is a great opportunity to join a leading non-profit, membership-based association based in Bracknell, Berkshire. The organisation plays a key role in the construction and sustainability sectors, offering a wide range of services to help companies improve the design, build and operation of buildings.

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The Role

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Reporting to the Marketing Performance Officer, your role will be assisting with day-to-day key responsibilities such as, organising logistics around promotional campaigns, trade exhibitions and other business events. Contributing to sales lead generation, sales reporting and relevant market research. As well as supporting company sales representatives and customers with products information. You will also be supporting social media activities, website updates and other day to day administrative tasks.

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Exciting work you will do:

• Oversee the day-to-day delivery of the sales and sponsorship agreements with 3rd parties. Supporting the Head of Marketing in analysing their effectiveness and proactively proposing new ventures and concepts in this field.
• Responsible for the day-to-day delivery of required services optimising the use of staff and resources.
• Distribute sales leads from the website and campaigns to the relevant departments.
• Generate interest by contacting relevant target groups.
• Verifying, uploading and updating customer records within CRM
• Receiving and processing purchase orders
• Issuing sales transaction invoices
• Prepare weekly status reports for the marketing dept (including social media)
• Collate customer feedback and produce a monthly report to show key learnings
• Project planning of events under the supervision of the Head of Marketing
• Progressing events from conceptualisation to the implementation phase
• Ensuring successful execution of the plan
• Taking responsibility of all administrative work and logistics related to the successful delivery of the events and exhibitions.
• Assist the marketing team with digital contents for events update on various social media platforms.
• Managing participants signing up process, ensuring the venues / platform capabilities are respected.
• Creating and maintaining records related to the delivery and follow up of the events

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‍To be successful in this role you will possess the following Experience, Skills and Knowledge:

• Educated to A level or higher
• Experience in an administrative/logistics role
• Event experience desirable
• Willingness to travel both nationally and internationally
• Exceptional organisational skills with ability to multitask
• Structural thinking and analytical skills
• Excellent communication skills
• Good verbal and written skills
• Excellent administration skills
• Customer service orientation
• Proficient with Microsoft Office packages (Word, Excel & Outlook)

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What our client can offer;

• Informal Hybrid Working may be available after confirmation and based on the role
• Pension Scheme
• Life Assurance – 4 times annual gross reference salary (after confirmation)
• 26 Annual Holidays (pro-rata) and additional Bank Holidays
• Company Sick Pay (after confirmation)
• Compassionate Leave
• Ride to Work Scheme
• Bounty Scheme (referral program)
• IFA visits/Pension Clinics
• Christmas Shutdown period (nominated Annual Holidays)
• Free car park on a first come first serve basis
• Electrical Vehicle Charging points in the car park
• Employee wellbeing: Employee Assistance Programme (24/7 confidential service)

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